Current Vacancies

Daily Tasks:

Key responsibilities

Payroll administration and delivery

• Coordinate payroll timetables and support accurate processing across applicable payroll cycles, meeting agreed cut-off and payment deadlines.
• Check employee payroll records for starters, leavers, contractual changes, pay awards, salaries and other amendments in liaison with the People Team.
• Check and process overtime, variable pay, bonuses, allowances, holiday pay and authorised deductions.
• Calculate and validate statutory payments, including SSP, SMP, SPP and other relevant statutory entitlements.
• Support holiday calculations, accruals, final pay, and employee loan or advance repayment and deduction arrangements where applicable and authorised.
• Respond to payroll queries, investigate errors and escalate complex or sensitive matters appropriately.
• Prepare accurate payroll outputs and supporting evidence for review and approval before payment and submission.

Controls, compliance and payroll governance

• Prepare and review gross-to-net, payroll control account, pension, HMRC and payroll-to-finance reconciliations.
• Ensure payroll inputs and changes are appropriately approved, documented and supported by reliable audit trails.
• Reconcile Monthly P32 and HMRC account.
• Monitor compliance with PAYE, National Insurance, National Minimum Wage, auto-enrolment and relevant payroll legislation.
• Ensure monthly pension submissions are completed within the required deadlines.
• Administer complex deductions such as attachment of earnings orders and student loan repayments.
• Maintain payroll confidentiality and appropriate data protection, GDPR, access and information-security controls.
• Provide supporting schedules and evidence for internal and external audits and help resolve control findings.

Payroll reporting and financial analysis

• Produce regular payroll and workforce reports for Finance, the People Team and the wider business.
• Monitor and report overtime, allowances and employer on-costs to the Financial Controller and senior management.
• Prepare headcount, contracted hours, full-time equivalent (FTE), absence and workforce-cost information to support resource planning.
• Support monthly payroll journals, cost allocations, accruals and balance sheet reconciliations.
• Analyse holiday liabilities and other employment-related accruals and provide schedules for month-end reporting.
• Assist with payroll budgets, forecasts and management commentary; present clear findings and recommendations.

Systems, automation and continuous improvement

• Maintain accurate payroll records and outputs in Access Paycircle and FOCUS (the time and attendance system).
• Support reliable data transfers and reconciliations between time and attendance records and payroll outputs.
• Identify and implement improvements to imports, templates, validations, reconciliations and reporting.
• Support payroll system changes, upgrades, testing and integration projects.
• Maintain payroll standard operating procedures, process maps, control checklists and continuity documentation.

Working relationships and operational support

• Liaise proactively with the People Team on onboarding, offboarding, absence, benefits and contractual changes.
• Work with operational managers to validate hours, overtime and other payroll inputs before deadlines.
• Provide responsive payroll support and management information during normal business hours.
• Collaborate with external providers, pension administrators, auditors and relevant advisers where required.
• Support less experienced colleagues with payroll guidance and process knowledge where appropriate.

Joining the Arthur David family will give the right person the determination to strive to deliver excellence in all they do.

Benefits:

• Additional Day Off for Your Birthday
• Paid day for volunteering
• Christmas Food Hamper
• Company Events
• Company Pension
• Death In Service Benefit
• Employee Discount
• Employee Perks Platform
• Enhance Maternity/Paternity Benefits
• Following 2 Years’ Service, Increased Annual Leave Entitlement and Company Sick Pay Scheme
• Free Parking
• Free Tea/Coffee and Fruit on Site
• Referral Programme
• Training And Development Opportunities
• Wellness Programme

Schedule:

• Day Shift
• Monday-Friday (Generally)
• On site for 6 months then hybrid working will be considered

Education, skills and work experience Requirements:

• Experience of using Payroll Software
• Experience working in a payroll department
• Problem Solving
• Communication, both written & verbal
• Excellent attention to detail
• Ability to meet tight deadlines
• High level of computer literacy (Microsoft Programmes)
• Advanced reporting skills
• CIPP Qualification or working towards
• Evidence of a good standard of education, including GCSE’s in Maths and English (Grade 4 to 9/A*-C) or equivalent

Work Authorisation:

United Kingdom (required)